Executive Assistant to the Director

Job description

The Executive Assistant will support the Director of the school in all administrative tasks to ensure a smooth management of the school.

Principal tasks and responsibilities

  • Act as the Director's first point of contact with people from both inside and outside the organization;
  • Organize the Director’s calendar and schedule, arrange appointments and meetings;
  • Answer, screen and forward phone calls or take messages where appropriate; 
  • Plan and organize the various meetings which the Director needs to chair or attend;
  • Collect the information and prepare the documentation (incl. presentations) for the meetings;
  • Take and distribute minutes and organize the minutes of the meetings;
  • Obtain signatures and authorizations as required;
  • Execute a diverse range of administrative and secretarial tasks associated with the management of a school;

Profile

  • Bachelor in Office Management or equivalent;
  • Min. 5 years working experience as an Executive Assistant is a must;
  • Excellent knowledge of Dutch, English and French. Knowledge of other EU languages would be an asset;
  • Excellent knowledge of Office software (word, excel...);
  • Experience in a multilingual international environment;
  • Pro-active attitude;
  • Strong organisational and communication skills;
  • Ability to work to deadlines and deal with confidential information in a responsible manner;
  • A proactive attitude and an autonomous, positive, problem-solver.

 Offer                                                                                                                                                                                                        

 

 

 

 

Offer:

 

  • A 1-year contract starting 16th August 2021 according to Belgian legislation and the Statute of Auxiliary and Administration Staff of European Schools (AAS). www.eursc.eu
  • Working hours: 39,5 working hours
  • Vacation during all school holidays, except for 5 days after the closing of the school in July and 10 days prior to the opening of the school in August. You are paid 36,33 hours to accrue these additional vacation days.

 

Sollicitaties moeten worden ingediend voor 20/06/2021

Procedure

Om te solliciteren dient u het solliciatieformulier in te vullen en uw motivatiebrief, cv en een scan van uw diploma te uploaden, en dit vóór de aangegeven einddatum.

De documenten die u dient te uploaden, moeten als volgt benoemd worden:

1-FAMILIENAAM Voornaam-motivatiebrief
(voorbeeld: 1-DUPONT Jeanne-motivatiebrief).
2-FAMILIENAAM Voornaam-cv
(example: 2-DUPONT Jeanne-cv).
3-FAMILIENAAM Voornaam-scan diploma
(example: 3-DUPONT Jeanne-scan diploma)

Sollicitatieformulier

Upload extra diploma