Management assistant nursery/primary cycle

Responsibilities 

• Carry out a wide range of administrative and logistical tasks to ensure the smooth running of the school administration and the school itself; 
• Handle the incoming and outgoing communication for the Primary School; 
• Manage and update the electronic and physical pupil files, as well as the internal Microsoft SharePoint calendar of the Nursery and Primary School; 
• Manage absences of pupils;
• Draw up and process invoices (extra budgetary & school invoices) ;
• Cooperate with other departments to optimize the general operation and organization of the school administration;
• Communicate the weekly information for parents;   
• Manage the school's enrolments 
  • Answer all admission requests and file them in an overview+ folder 
  • Arrange school visits with families & contact questions 
  • Enroll new pupils in SMS and inform canteen+ book keeping 
  • Manage pupil files 
•  Manage the School Management System (timetables, absences, course management, user management)
• "Reception" /first contact of the school: welcome children, parents, visitors in the school 
• "Help desk" for children, parents and teachers (helping them with their questions, big or small) 
• Support the organisation of school trips and school events (Meet & Greet days, e.g.) 

Profile and requirements 

• ​​English - advanced, French - intermediate (additional languages are an asset)​ 

• Diploma: ​BA in office management/management assistant​ 

• Candidates must be entitled to work in Belgium 

• Candidates have to be in possession of a recent DBS check ("Certificate of good conduct") 

Selection procedure

• Candidates can send their applications via the school website  

• Only CVs in Europass format (in English) can be considered 

• Diplomas obtained outside the EU must undergo homologation, e.g. via NARIC Vlaanderen 

• Shortlisting based on diplomas, resume and motivation letter  

• Interview with the selection committee  

• Second interview with the school director for the 2 best selected candidates 

Suitable candidates will be added to the recruitment reserve list. The school can contact you if this position reopens within 1 year. 

Offer

• A dynamic job in an international environment 

• A ​parttime (34,5 hours)​ contract according to the Service Regulations of Administrative and Ancillary Staff: (Ref.: 2007-D-153-en) starting on ​16/03/2026-01/10/2026​ 

• Brut monthly salary € 4 410,00 for ​34,5​ hours/periods per week 

• Each employee is entitled to 30 days of holiday leave per calendar year, in addition to the public holidays set by the European Commission (+/- 16 days per year).  

• Moreover, your children may register freely at one of the European schools, under restriction of the enrolment policy for European schools.   

Extra information 

Please note that our green, 20-hectare campus in Mol is located in a beautiful family friendly environment 80 km from Brussels. Europawijk 100, 2400 MOL, Belgium. 

• Link to the European School of Mol  

• Link to the European Schools  

• Link to the Service Regulations of Administrative and Ancillary Staff  

• Please find information about the processing of your personal data in our privacy statement  

• Link to Europass CV 

• Link to diploma homologation